Is your team drowning in scattered documents and outdated process flows across Visio, PowerPoint, and even Excel?
These tools might work for simple tasks but keeping complex processes documented, in a centralised location and valuable enough for employees to look at are the key challenges.
There is a way to centralise your processes, making them clear, accessible, and valuable for your entire team.
I have seen many well run organisations see the value in clearly defining their daily tasks so that each team knows what they should deliver to make sure that the organisation continues operating effectively. By mapping out these tasks for each team, they establish a foundational blueprint for daily operations. This acts as a clear reference point for employees on how their contribution aligns to the organisation’s success. It also provides the framework for making and navigating change, it gives teams the ability to visualise how a change will impact their daily operations / work?
Often the most used tool is PowerPoint, Excel or Visio and although they give you the basics to map a process however, it does come at a price. We’ve all been there: desperately searching for a crucial process document only to find a network of folders to navigate which contain scattered outdated processes. By the time you finally find the ‘correct’ process you have already wasted valuable time and increased the risk of errors by following inaccurate processes. They’re most likely out of date anyway and the butt of a few sarcastic jokes. It is not enough to simply document the processes in a moment in time and file them away in a PDF or a slide deck or even in excel sheets. There is no value in static documents that do not keep pace with the real world. These documents offer limited collaboration and are difficult to navigate.
Having the right solutions for business process management leads to shortened learning curves, enhancing productivity and engagement for your employees. Even looking towards future capabilities like AI requires trusted data and trusted data requires trusted processes.
So how do you make sure your processes become a valuable asset to your organisation? One that provides insight, helping your team’s own continuous improvements.
The answer is SAP Signavio:
Easy Access: Our processes are stored in a centralised location so employees can explore their processes and compare to other areas within the organisation. We provide them with the ability to navigate from a high level perspective (see image) and drill down into roles within that operation, department or function and see their daily processes. This accelerates the process of finding the right process.
Our process access point is designed to replicate our organisation
Collaboration:
Our processes are mapped in a clearly defined format and are stored in a user-friendly collaborative environment. This gives everyone the ability to comment, share and provide details on any potential changes that need to be made to our processes. This allows us to stay on top of change and keep our processes up to date.
Valuable:
We further enhance our processes by linking in our documentation e.g. User Guides, Training Videos, IT Systems, Documents etc. to the process and to individual tasks within the process. This makes it easier for our employees to find everything they need regarding a particular process.
Don’t let outdated and scattered processes hold your team back. Take control with SAP Signavio. Boost efficiency, improve collaboration, and empower your employees with the tools they need to succeed.
Speak to one of our team today to learn more about how SAP Signavio can help your business. Get in contact.